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Rayleigh Primary School PTA
Registered Charity number: 1108075
Chair: Mrs K Gilbert Vice Chair: Diane Ewing
Treasurer: Nicki Clarke Secretary: Julie Sutton
Refreshments: Julie Hunt Head Teacher: Peter Malcolm
Minutes: Friday 25th September 2009
Time: 2:30pm Meeting Room
1. Present
Kay Gilbert, Diane Ewing, Nicki Clarke, Julie Sutton, Julie Hunt, Julie Kirkham, Michelle Danniells, Lorna Cooper, Lisa Shurben-Brown, Karen Gooding
Mrs Gilbert welcomed everybody to the meeting.
2. Apologies
Karen McMeekin
3. Minutes
The minutes from the previous two meetings were signed off without amendment.
4. Spending Policy and Limits
It had been that £15,000 was to be put towards the Pavilion by the PTA which meant that any excess funds plus any future profits could be put to other use.
It was agreed that any funding requests from teachers be put forwards TERMLY by the Phase Group Leaders. Requests to be submitted by half term to Mr Malcolm and then sent to the PTA for consideration as to what would be funded.
Phase Groups were as follows :-
Nursery / Reception / Year 1 Mrs Eagling & Mrs Jackson
Years 2, 3 & 4 Miss Wiltshire
Years 5 & 6 Mrs Dunt
ACTION :
Julie Sutton to send a letter to the Phase leaders and Mr Malcolm on behalf of the PTA with a funding form attached.
5. Summer Fete
An official thank you was extended to Mrs Ewing for all her work towards the Summer Fete which had been a fantastic success. Nicki reported that profits of £2,235.92 had been made and we were still hoping to receive up to another £600 in matched finding.
It was suggested that next years fete be on a different weekend to avoid a clash with the Wimbledon Finals! A preference was raised that it may be nicer towards the end of term. As such a provisional date of SUNDAY 11th JULY was booked.
6. Christmas Bazaar
It was agreed that a Christmas Bazaar be run again this year along the lines of last years whereby each class ran their own stalls. Mrs Gilbert and Mrs Ewing would look into a suitable date to fit around the Early Years Production and the Pantomime trip.
Mrs Gilbert also said she would make it clear to teachers that they should call on the assistance of parents and carers to help with both making things and also on the day itself.
ACTION :
Mrs Gilbert & Mrs Ewing to confirm a suitable date
7. Discos
It was agreed that we should book Christmas and Easter disco’s for the whole school and also a Year 6 Leavers disco.
It was also agreed that the Year 6 leavers disco be “glammed” up along the lines of a prom.
It was also agreed that rather than sell sweets the price of a bag of sweets be included in the ticket price so that all children had the same sweets and the same amount. Drinks would still be sold.
ACTION :
Nicki to book disco dates for the year.
Mrs Gilbert then left the meeting,
8. Other Events
It was agreed that the PTA should try to arrange at least one event a term and that a Saturday evening would be the best day to avoid clashing with after school clubs and events and also work.
After discussion a QUIZ NIGHT will be arranged for SATURDAY 14th NOVEMBER for both parents and children where participants bring their own drinks and nibbles. Julie Kirkham would find out about a question bank.
Following a letter received, Mrs Ewing would also book a FASHION SHOW for April time to show Spring / Summer fashions and advise what date had been booked.
ACTION :
Julie Sutton to send out a letter to parents in the near future so that people could book the date in their diaries and details would be confirmed later.
Mrs Ewing to arrange a Fashion Show date.
9. Treasurers Report
Premium Business A/c £17,228.00
Pavilion 100 £ 516.49
General £ 12,623.51
10. Next Meeting Date
The next meeting would be the AGM on Friday 16th October at 2PM.
The next committee meeting would be on Friday 6th November at 2:15pm (note the slightly earlier start time).
There being no other business, Mrs Ewing thanked everyone for coming and the meeting was closed.
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